Taxi Expenses

Entering the data in this self employed taxis & van driver book keeping software as simple as entering your purchases on to a excel book keeping spreadsheet.

DIY Accounting Expenses Excel Spreadsheet

Self employed taxi & van driver book keeping & expenses accounts software UK

Entering the data in this self employed taxis & van driver book keeping software is no more complicated than entering your financial information in 2 lists:

Simple Book keeping UK System: Enter sales receipts on the sales excel book keeping spreadsheet

Simple Book keeping UK System: Enter purchases on the taxi expenses excel book keeping spreadsheet

The excel book keeping spreadsheets were designed from the simple small business bookkeeping software used for existing clients to make financial transactions fast, easy to enter and understand. Formula driven so that minimum data is entered with automated analysis producing from the book keeping system monthly profit & loss accounts, live debtor and creditor reports, taxi self assessment tax returns. Reducing taxi business book keeping software to its simplest form of single entry. Taxi driver accounts made easy, written specifically for taxi business, taxi book keeping software at its best..


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Book keeping entries are only required in the blue shaded columns of this simple taxi business bookkeeping system

What happens to the bookkeeping information entered?

The above excel book keeping spreadsheet totals each column for each book keeping month. The taxi expenses totals of each sheet are then collected by the taxi driver accounts software to complete the simple taxi driver book keeping software by automatically producing the monthly profit and loss account and taxi self assessment tax return completing the self employed book keeping software for taxis and van drivers. The purchase mileage, if recorded - it is optional - is also automatically adds in the sales mileage to the purchase mileage and calculates the mileage allowance. Mileage allowances are 45p for the first 10,000 miles and 25p thereafter and an alternative to claiming vehicle running costs including vehicle capital allowances on the fixed asset spreadsheet. This accountancy software will automatically claim for taxis or vans 45p mileage allowances and change to 25p mileage allowances when applicable, users only have to enter the mileage covered.

The user guide that accompanies this self employed book keeping system has notes on mileage allowances and other tax tips to help save taxi & van drivers money including household expenses that can be claimed and dealing with partner costs , tax saving tips that will be lost unless you follow the revenue ground rules carefully but will save the self employed taxi driver and van driver money.

Taxi driver accounts designed to save many times the cost of buying it.

A simple self employed bookkeeping system designed specifically for taxis and van drivers so clients can spend time saving money, not wasting it on unnecessarily complex accountancy software.


This area of the book keeping software if it can be called that is fully automated. No entries are required in this area of the purchases bookkeeping which is all completed and analysed by entering a single letter in the column shown in the above Part 1 headed "Enter Expense Code Letter". The taxi driver book keeping software then uses the letter entered to determine which column to place the expenditure, totals that expenditure and also transfers that total to the profit and loss account.

The expense headings used in the taxi book keeping software purchase excel spreadsheet have not been arbitrarily selected. This self employed taxi driver book keeping software uses the headings for the taxi expenses analysis as the inland revenue taxi self assessment tax return. A solution for a simple book keeping system with notes in the book keeping system user guide as to what items should be analysed to which columns.


Fixed items are physical items used by the business over a period of more than one year.

Depreciation spreads the financial effect on profits over the life of the fixed asset but does not have an effect on the business tax as depreciation is disallowed as an expense. Instead the business receives a capital tax allowance on the cost of fixed assets, taxis to set against profit.

When the fixed asset schedule is completed the capital allowances are automatically calculated and also update the profit and loss account in the depreciation column. While depreciation is then disallowed in the self assessment tax return the same amount is then added back to the expenses as capital allowances. Capital allowances on taxis are automatically reduced by the personal use %.

For the financial year 6 April 2007– 5 April 2008 50% of the cost of the vans can be set off against profits in the year purchased which is called First Year Allowance. The remaining value of the asset is then written off against future years profits at 25% of the book value remaining. The taxi driver accounts software has these percentages already written into the taxi book keeping software with taxis being able to claim a 25% writing down allowance each year.

Businesses should set a consistent policy in the treatment of fixed assets and it is suggested that only long term assets (used more than one year) and costing over £100 should be classified as “fixed”

DIY Accounting  "Self employed taxi & van driver book keeping & expenses accounts software UK"